How to be the master of your Time Management
Do you constantly feel like you’re not doing something, that everything is on fire and you don’t have time to handle it all? In general, it is sometimes difficult to maintain self-discipline, not to overestimate one’s abilities and, conversely, not to underestimate the time-consuming nature of tasks. Sometimes we can think that we can handle everything in the left rear and end up spending ages on the given thing. Except for studying Soft Skills there are some simple tricks to help you develop better habits and more effective time management techniques.
1. Make a list of priorities
The most important point is the correct prioritization of tasks – think carefully about which task is the most important and which, on the other hand, is perhaps a bit unnecessary. While all tasks are urgent, some certainly burn more than others. It helps a lot of people if they can write individual tasks down on paper and when they are completed, they can check them off or move them to the Done column. This graphic representation will motivate you to perform better and lift your spirits when you see how much you have already accomplished.
2. Divide your tasks into short-term and long-term
After determining the urgency of the tasks, also focus on the time horizon. Review your deadlines and determine which tasks need to be completed now and which are not so urgent. Likewise, divide tasks into simpler and more complex. If you have more time and dare to do it, start with the more difficult ones. On the other hand, if you’re feeling tired or only have a few minutes, start with some simple task that won’t take up too much time, but will give you a sense of satisfaction when you cross it off the list.
3. Learn to delegate
What you can pass on to someone else, pass on to them. Whether you work in a team or have employees under you, think about whether you really have to do everything yourself. A person sometimes has good intentions, but too big eyes, and in trying to handle everything, it can happen that you can’t handle anything. Sort your tasks into those you can send somewhere else and free your hands a bit.
4. Remove anything that might disturb you
Learn how to stop procrastinating. We all know it – before we jump into the task, we need to do a million little things, calm down a bit, rearrange things in the fridge, cut our nails and check emails and Facebook one last time. This is also why one generally concentrates better in an office where these distractions are removed. But if you can’t avoid them, at least try to plan the time when you really work and when, on the contrary, you devote twenty minutes to cleaning and other activities.
5. Don’t forget to rest
We are not robots and no one can stand to work all day long. It is scientifically proven that we can only concentrate for about an hour, after an hour of work the brain needs rest. So schedule relaxation and fun time between tasks or sections of them and you will see your productivity increase and ultimately save time.
